Trust But Verify: How MyDocs Surfaces Verifiable, Structured Academic Data

In higher education admissions, trust is not a luxury. It is a requirement. Institutions depend on accurate academic records to make timely, fair, and defensible decisions. As AI-powered tools become more common in enrollment workflows, many institutions are asking a critical question: can we trust AI to process academic data correctly?

At MyDocs, we believe trust should come with visibility. That is why we deliver structured academic data that admissions teams can both trust and verify. This blog explores how MyDocs enables faster, smarter decisions by providing transparent, reviewable data that admissions teams remain in full control of.

The AI Trust Gap in Admissions

Many enrollment professionals are interested in AI but understandably cautious. They want to modernize processes but worry about accuracy, transparency, and accountability. These concerns are legitimate.

• What if the AI misreads a transcript?

• Can I see how the GPA was calculated?

• Will I still be able to make the final call?

EDUCAUSE’s 2025 AI Ethical Guidelines emphasize that institutions must prioritize transparency, explainability, and ethical alignment when adopting AI tools. Clear documentation of data sources and decision processes is essential to build trust and ensure responsible use.

Admissions teams do not want a black box. They want a clear view into how decisions are made. That is exactly what MyDocs delivers.

From Transcripts to Structured, Transparent Data

MyDocs uses advanced AI to extract academic data from transcripts and organize it into structured profiles. The process includes:

• Course extraction with original titles and grades

• Standardization using SCED and CIP codes

• GPA conversion with clearly labeled scales and weights

• Credit hour calculations tied directly to transcript source data

Every data point is linked to the original document. Admissions professionals can review each element, make edits, and approve results with confidence.

What "Trust But Verify" Looks Like with MyDocs

Here is how the MyDocs process works:

• Transcript upload: Students or staff submit transcripts through your website, portal, or CRM

• AI extraction: MyDocs digitizes and organizes course-level data within seconds

• Side-by-side review: Staff  can compare structured data with the original transcript for full transparency

• Built-in editing and approval: Institutions can easily adjust any field, review flags, and finalize the profile

• Student review with FirstLook: With FirstLook, students can also preview and edit their extracted data before it enters your system

This workflow helps institutions move faster while keeping control in the hands of experienced staff.

Accuracy Backed by Institutional Feedback

MyDocs is continuously refined based on use across a diverse range of colleges and universities. The platform adapts to different formats, grading systems, and data structures by learning from real-world scenarios.

Structured academic profiles generated by MAPit are designed for seamless integration into systems like Slate, Salesforce, and SIS platforms. Institutions report:

• Fewer manual data entry tasks

• Reduced processing times

• Increased consistency across evaluations

Margit Schatzman, then President of Educational Credential Evaluators (ECE), shared:

“Integrating MAPit with MyDocs’ capabilities adds depth and customization to our reports, enabling admissions teams to make faster, more informed decisions.”

Ethical, Transparent AI for Higher Education

AI tools should not remove human decision-making. They should remove the friction that slows down those decisions. MyDocs ensures that the data surfaced by AI is always visible, editable, and backed by a clear audit trail.

In its 2025 report on AI trends in higher education, Gartner noted:“Responsible and verifiable AI will become a competitive differentiator for institutions balancing innovation with integrity.” (Gartner, 2025)

That shift is already underway. Institutions that adopt transparent AI solutions are improving operational efficiency while maintaining fairness and accountability.

Evaluating AI Tools for Admissions? Start with the Right Questions

Adopting any AI-powered tool starts with asking the right questions. To help, we created a simple resource to guide your evaluation process.

Download: Modernizing Admissions:7 Questions to Ask Before Choosing an AI Partner

This checklist helps admissions leaders assess transparency, control, and readiness, whether you are considering MyDocs or any other vendor.

MyDocs Delivers Data You Can Trust and Verify

At MyDocs, we provide automation that admissions teams can rely on. Every transcript is transformed into clean, structured data that is visible, editable, and fully traceable. There is no guesswork, no black box, and no lost control.

If your team is exploring how to improve speed and accuracy without giving up visibility, here are a few ways to learn more:

• Request a demo to see FirstLook or MAPit in action

• Read our product FAQs to learn more about how we handle data

• Explore how FirstLook engages students earlier through transcript-powered personalization

• Learn how MAPit delivers structured academic profiles for faster evaluation and better system integration

With MyDocs, you do not have to choose between speed and confidence. You can have both.